Officer, Project Management, Principal & Major Gifts
Dana Farber Cancer Institute
: Non-Executive Management
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Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals. GENERAL SUMMARY: The Officer, Project Management, Principal & Major Gifts (PMG) provides administrative and project-based support to the Associate Director, Project Management for Principal & Major Gifts. The Officer works within the PMG team on reporting and tracking as related to PMG assignments, engagement, activity, and giving. The position handles details of a highly confidential and critical nature and must function efficiently and effectively in a fast-paced professional environment. The ability to multitask is required. Embody Dana-Farbers Core Values: Impact; Excellence; Compassion & Respect; and Discovery every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute. Foster an ethical, positive, results-oriented culture founded on open communication. Responsible for assisting the entire Division with reaching financial goals. APPLICATION REQUIREMENTS: Resume and cover letter required with application submission. PRIMARY DUTIES AND RESPONSIBILITIES: Develop a strong working knowledge of ClearView, Excel, EMS, Jaspersoft and other management information and tracking systems used by the Philanthropy office; Liaise with Prospect Research and other Business Units on the process of identifying, qualifying, assigning, and tracking PMG prospects along with the Associate Director of Project Management; Provide proactive fundraising support to PMG by tracking new portfolio assignments; Partner with the PMG senior leadership team in the preparation of materials and supporting analysis for a variety of division-wide projects; Assist in design and production of written materials such as agendas, meeting materials, graphs, charts, and PowerPoint presentations; Interface with IS and Prospect Research (primarily prospect identification and data analytics) for all database related activity and issues from data entry to reporting; Assist in the preparation and maintenance of training materials for new PMG Assistants related to team specific business practices, regular reporting, and other helpful resources; Conduct training for new PMG Assistants with regards to ClearView and, Jaspersoft; Work closely with the PMG Senior Associate and Senior Assistants on PMG Assistant onboarding and ongoing projects such as a one-month ClearView check in, a 45-day check-in with managers, and regular presentations during monthly Assistant meetings; Assist in production and distribution of PMG reporting on a weekly, monthly, quarterly, and annual basis; Conduct an annual Jaspersoft Reporting Audit within the PMG team to further improve upon the quality and utility of existing reports; Utilize donor databases for logging and tracking activity and handle gift processing and other office protocols associated with the Associate Directors prospect management portfolio; Serve as liaison for the Associate Director to navigate inquiries from PMG colleagues and senior staff; Complete regular Associate Director reporting responsibilities and respond to inquiries from the Vice President when the Associate Director is out of the office; Perform additional special projects as requested. SUPERVISORY RESPONSIBILITIES: Reports to the Associate Director, Project Management for Principal & Major Gifts. This position will seek major decision-making authority from direct supervisor. However, independent work on day-to-day tasks and good judgment is required for dealing with Institute donors, senior staff, and confidential information. MINIMUM JOB QUALIFICATIONS: Bachelors degree is required; 3-5 years of experience, non-profit setting preferred. Prior professional experience with Excel and/or other complex databases preferred. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: Excellent written and effective verbal communications and presentation skills. Superior organizational skills and ability to manage a variety of projects are key. Directed and self-starting attitude with the ability to work independently as well as part of a team and work with a variety of personalities. Significant computer skills including but not limited to all Microsoft Office Suite products. Must be able to handle all situations and documentation in a highly confidential manner. PATIENT CONTACT: No. WORKING CONDITIONS: Workstation located in typical office setting. Some overtime may be required. Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law. Job ID: 2019-16326 External Company URL: www.dana-farber.org