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Job Tittle: Administrative Assistant
Location: Bedford, MA
Duration: 04 month with possible extension
Job ID: 9303288

Job Description:

We are looking for a temporary Administrative Assistant to ensure the efficient and smooth day-to-day operation of the *** R&D organization. Duties of the Administrative Assistant include providing support to the R&D leadership team, assisting in daily office needs and supporting our company's general administrative activities.
Essential Duties
Assist with travel arrangements, including hotels, flights, ground transportation, and restaurants
Assist with preparing expense reports
Calendar management: setting up meetings, respond to incoming meeting requests, proactively reschedule meetings as needed. Secure conference rooms.
Coordinate meeting and event logistics
Order food
Supervise set up and clean up
Coordinate as needed with IT and Facilities
Organizational operations
Maintain R&D mailing lists
Ensure up-to-date floor plans
Prep workspaces for new hires
Coordinate with IT, Facilities, and hiring managers
Provide backup support for R&D admins

2-3+ years' experience in a professional office setting, including calendar management.
Business- and tech-savvy
Excellent written and verbal communication
A strong sense of ownership, initiative, and drive for excellence in areas of responsibility
A resourceful and creative approach to anticipating needs and solving problems.
Friendly and professional demeanor, with the ability to positively and professionally interact with all levels of the organization
Strong organizational skills with great attention to detail
Strong multi-tasking and prioritizing skills with the ability to meet deadlines
Proficiency in Microsoft Office Suite: Outlook, Excel, Word, PowerPoint


* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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