Job Tittle: Administrative Assistant Location: Bedford, MA Duration: 04 month with possible extension Job ID: 9303288
Job Description: We are looking for a temporary Administrative Assistant to ensure the efficient and smooth day-to-day operation of the *** R&D organization. Duties of the Administrative Assistant include providing support to the R&D leadership team, assisting in daily office needs and supporting our company's general administrative activities. Essential Duties Assist with travel arrangements, including hotels, flights, ground transportation, and restaurants Assist with preparing expense reports Calendar management: setting up meetings, respond to incoming meeting requests, proactively reschedule meetings as needed. Secure conference rooms. Coordinate meeting and event logistics Order food Supervise set up and clean up Coordinate as needed with IT and Facilities Organizational operations Maintain R&D mailing lists Ensure up-to-date floor plans Prep workspaces for new hires Coordinate with IT, Facilities, and hiring managers Provide backup support for R&D admins
Qualifications 2-3+ years' experience in a professional office setting, including calendar management. Business- and tech-savvy Excellent written and verbal communication A strong sense of ownership, initiative, and drive for excellence in areas of responsibility A resourceful and creative approach to anticipating needs and solving problems. Friendly and professional demeanor, with the ability to positively and professionally interact with all levels of the organization Strong organizational skills with great attention to detail Strong multi-tasking and prioritizing skills with the ability to meet deadlines Proficiency in Microsoft Office Suite: Outlook, Excel, Word, PowerPoint
* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.